Overview
This guide simplifies contract management by offering a structured approach to adding, documenting, and tracking contracts. It ensures compliance, organization, and streamlined integration with project budgets and invoicing workflows.
Prerequisites
Project cost codes must be loaded into your Master Project Budget/ACR.
Process
Open Project Contracts via the Project Navigation Menu.
Click +Add Contract and choose between a Main Contract or Vendor Contract.
Contract Details
Add the Contract Name, Vendor (search or invite), Project Manager(s), and Contract Holder (if applicable).
Choose a Contract Type (Single Stage or GMP) and enter optional dates (Initiation/Effective).
3. Click Next Step.
Contract Documents
Confirm whether the contract is already executed.
If executed, upload the document before proceeding.
If not, upload the document later but track contract details now.
Insurance Requirements (Optional):
Specify insurance requirements and add vendor insurance details, including expiration dates, to receive renewal alerts.
Add Insurance Requirement or Load from Template.
Enter the Name and Minimum Value for each requirement. If applicable, add Child Insurance Requirements to the Parent Insurance Requirement. For example, add "Each Occurrence" as a Child under the "Excess Liability" Parent.
Add the Vendor's Insurance Value, Expiration Date, and Effective date for each requirement.
Click Next Step.
Retention Rules (Optional):
Enter retention percentages to apply automatically during invoicing, with the flexibility to adjust individual line items.
SoV/WBS Setup:
Configure the contract’s work breakdown structure, ensuring all values are correctly allocated.
Click Next Step.
Next Steps