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Configuring the SoV/WBS on a Contract
Configuring the SoV/WBS on a Contract

Define the Work Breakdown Structure (WBS) for a contract and link it to your project budget's cost codes using INGENIOUS.BUILD.

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Written by Erica Gasbarro
Updated over 3 weeks ago

Overview

The Schedule of Values / Work Breakdown Structure (SoV/WBS) on a contract outlines the line items and ties them to cost codes in your project budget. These line items become the Schedule of Values for invoicing under the contract.

Prerequisites

  • Ensure the contract is created before configuring the SoV/WBS.

Process

1. Understanding the SoV/WBS Structure

  • Old Structure: Quoted Item → Phase → Task

  • New Structure: WBS 1 → WBS 2 → WBS 3

2. Adding SoV/WBS Items

  • Navigate to the SoV/WBS tab in the contract.

  • Choose one of the following options:

    • Load from Template: Use pre-configured templates (set by Workspace Administrators).

    • Add Schedule of Values / Work Breakdown Structure: Add items manually.

    • To add more items individually, click Add WBS 1.

3. Linking Items to Cost Codes

  • Assign each WBS 1 item to a cost code in the Project Budget.

  • To apply a single cost code to the entire contract, click Apply to All.

  • Contracts can be spread across multiple cost codes if needed.

4. Breaking Down WBS Levels

  • WBS 1: High-level breakdown (e.g., Glazing).

  • WBS 2: Sub-level details (e.g., Exterior Glazing, Interior Glazing).

  • WBS 3: Further granularity (e.g., Level 2, Level 3).

Example:

  • WBS 1: Glazing

    • WBS 2: Exterior Glazing

      • WBS 3: Level 2

      • WBS 3: Level 3

    • WBS 2: Interior Glazing

      • WBS 3: Level 2

      • WBS 3: Level 3

5. Assigning Values and Retention

  • Fill in the value for each WBS item. The sum of all WBS 1 values equals the total contract value.

  • Retention defaults to the percentage set in the Rules tab but can be modified for individual line items if needed.

6. Locking and Approving the SoV/WBS

  • Before finalizing, save the contract as Executed:

    1. Add an optional note in the provided field.

    2. Click Save as Executed to lock the contract.

  • WBS 1 items are locked upon execution, while WBS 2 and WBS 3 remain editable for detailed scheduling.

  • Once finalized, click Approve SoV/WBS to complete and lock the structure.

Key Points

  • Executed contracts show their value as a Committed Cost in the Original Contract Value column on the Budget/ACR.

  • Changes to WBS 2 and WBS 3 can be made post-execution to reflect evolving project details.

  • The SoV/WBS ensures precise tracking and alignment between contract values and project budgets.

Next Steps

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