Overview
The Owner/Client Scope Billing Data feature enhances budget transparency and control by breaking out invoiced amounts into Base and Owner/Client Change columns, allowing for clearer financial tracking, improved reporting, and more accurate forecasting.
Prerequisites
You must first enable this feature in the Project Settings under the Budget/ACR tab.
Process
Owner change vs Base columns in the budget
Once this setting is enabled you will notice a few new columns broken out in your billing section of the budget. These are the section where the new broken out columns will populate:
Gross Previous Application
Gross Current Application
Previous Retention Amount
Current Retention Amount
Net Previous Application
Net Current Application
Paid Amount
How do values populate in the Owner Change column vs the Base columns?
In order to populate a value against the Owner Change columns follow the steps below:
Create a Contract Change and assign the Type field as Owner/Client Change.
Continue populating the necessary fields.
You can assign the change to either an existing SoV scope or a new scope.
Execute the Contract Change.
You will then be able to create an Invoice against this original contract and any change orders associated with it.
If you choose the invoice against the original scope and the Change order scope is within the original scope, you will see this invoice slip between the Owner Change and Base columns in the budget.
Example:
This invoice has set the current application amount for the original scope at $50,000 and the Change Order at $2,500.
This means the budget will split the Amounts in the invoice into the respective columns. This is shown below.
Summary
Now that you know how the Owner/Client Change columns work, you've learned how values are split between Base and Owner Change scopes and how values populate in these columns. Next, start applying this setup to your projects for clearer budget tracking and reporting.