Overview
Once a Project Budget is approved, some elements can still be edited directly, while others require reverting the budget to draft first. This article covers both paths and the trade-offs of reverting.
Important:
Reverting an approved budget to draft deletes all approval phases, snapshots, and Budget Reallocations. This cannot be undone.
Contract Changes and Invoices are preserved on revert.
To add, remove, or move money between cost codes without reverting, use a Budget Change — this keeps your approval history intact.
Process
Revert the budget to draft
Navigate to the Project Budget module.
Click the three-dot menu in the top right and select Revert to Draft.
Warning: This reverts the budget to draft status, deletes all approval phases, snapshots, and Budget Reallocations. This cannot be undone.
Delete the latest approval phase
Navigate to the Project Budget module.
Click the three-dot menu in the top right and select Delete Latest Approval. The most recent approval is removed.
If there are additional approvals to remove, repeat the step for each one. Approvals are listed in the Snapshots and Approval Phases tab.
What can be edited in an approved budget?
The following can be edited even when the Project Budget is fully approved:
Add a Cost Code, Category, or Phase.
Edit a Cost Code name and code number.
Move money from one cost code to another using a Budget Reallocation.
Add a Currency Conversion.
Share the budget with the client.
What requires reverting to draft?
The following can only be done after reverting the budget to draft:
Delete a cost code.
Start a Feasibility Study.
Edit the values in the Original Budget column.
Append a template of cost codes.