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Budget Approval Phases

Save snapshots of your budget as it iterates and evolves over time!

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Written by Erica Gasbarro
Updated over 5 months ago

Overview

Budget Approval Phases allow you to save a snapshot of your budget in time. As your budget evolves from an initial concept budget all the way to final budget approval, you can save versions as you go and refer back to them.

Prerequisites

Build your project budget to save it as an Approval Phase.

Process

Once you have created and filled out the values within your budget:

  • Click Approve to save it as a Phased Approval.

  • Choose Phase Approval for the Approval Type.

Using Phased Approval will allow you to save a snapshot of the budget and then continue to make updates using Column A. Only choose Final Approval if you are ready to set your budget as final and lock in the amounts in Column A, Original Budget.

If you have a financial approval workflow configured for Budgets, this budget approval phase will be sent through the workflow for approval. To better understand this topic, review the Configure Project Settings: Financial Approval Workflows help article.
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Once you have approved your budget snapshot, you can find it on the Approval Phases tab of the budget.

Here, you can view the snapshots you have submitted in List or Cards view:

  • Click View Snapshot to see a view-only display of your saved budget snapshot.

Using the Cards view, you can compare your budget versions:

  • Choose one version and then click the 3 dots > Compare with another option.

  • Choose the other version to compare against by clicking the checkbox next to it.

Now, the snapshot cards will show the changes to the values of each category and cost code.

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