Overview
In INGENIOUS.BUILD, the Budget/ACR automatically calculates Unallocated Funds (Column K) using the following criteria:
No Commitments in Total Commitments (Column H)
Unallocated Funds (Column K) = Current Budget (Column C).
In this case, the Total Anticipated Cost (Column M) equals the Current Budget (Column C).
Commitments in Total Commitments (Column H)
If Total Commitments < Current Budget:
Unallocated Funds (Column K) are calculated as the difference between the Current Budget (Column C) and Total Commitments (Column H).
A system-generated "Unallocated Cost" line item is created under the relevant cost code and client name.
This calculation continues until Total Commitments (Column H) exceeds the Current Budget (Column C).
If Total Commitments > Current Budget:
Unallocated Funds (Column K) = 0.
Total Commitments (Column H) are reflected in Total Anticipated Cost (Column M).
Variance (Column N) shows the overage compared to the Current Budget (Column C).
A Budget Change can be processed to address the variance.
Manual Unallocated Funds provide flexibility to override these automatic calculations. For example, if uncommitted funds are included in anticipated costs but should not be, you can manually adjust the amount. This allows for customized financial forecasting based on your project needs.
Prerequisites
You will need to enable the Unallocated funds feature from you Project settings by following the steps below.
Process
To access this setting, go into your Project Settings and click on the Budget / ACR tab.
Toggle the Manual Unallocated Funds on, and choose whether or not you'd like this column to show. Click Save.
To modify an amount in your Master Project Budget / ACR, scroll to the right until you find Column K. Locate the line item you wish to change, and click on the calculator icon next to it. Enter the new amount you would like to set. You also have the option to add a note, which, along with your adjustment, will be recorded in the Timeline.
