Overview
By setting default billing periods, start and end dates, and due dates, you ensure accurate and timely invoicing, reducing manual errors and improving overall efficiency. Additionally, the ability to automatically generate billing periods and send invoice PDFs directly to accounting streamlines the invoicing process and keeps your team aligned.
Process
Select the project from the project list.
Click the Project Navigation dropdown menu > select Project Settings tab.
Click Billing Settings tab to access the project's Application Package settings.
Configuring Default Billing Periods
The following dates are how you wish to configure your monthly Application Packages for your vendors and your invoices to your client.
Start / End Date: the period for which the invoice will be based off of.
Billing Period Open Date: this is when the vendor (or you) can start filing out the invoice for submission.
Due Date: this is when the vendor (or you) must submit the invoice by.
Note: Within the Application Package, the billing period will automatically generate based on the settings you have entered above. These dates can always be overwritten when creating the application package.
Set Email Invoice PDFs to Accounting
Slide to On to display an additional option on the invoice that will give you the ability to send a copy of the invoice in PDF format via email to the address you will provide.
Here, you can select what the PDF sent to the email will contain (Cover Page, Contract Payment Breakdown, or Attachments and Lien Waivers).
Click "View Application Package" to access the Application Packages and begin adding invoices.
By automatically generating billing periods and providing the ability to send invoice PDFs directly to accounting, this feature reduces manual errors, ensures accuracy, and enhances efficiency across your invoicing process.