Overview
The redesigned File Manager in INGENIOUS.BUILD streamlines document organization and sharing by consolidating all files into one view, enabling bulk actions, improving upload feedback, and enhancing file security for more efficient collaboration.
Process
Access Project Documents
Navigate to your project menu and select Documents.
"Documents" appears as an item within the project navigation menu, alongside your other project modules.
This opens the File Manager, where you’ll see all drives, both your own and the company drive, in one unified view.
Add Drives or Folders
Use the options in the upper-right corner to:
Add New Drive: Create a dedicated space for specific folders or files.
Clicking this option opens a dialog where you name the new drive before it's created as an empty space in the File Manager.
Upload Documents: Add a folder or files to an existing drive.
Clicking this option opens a file picker so you can select a folder or individual files from your computer to upload into the currently selected drive.
Search, Filter, and Bulk Actions
Use the search to quickly locate drives.
A search bar sits at the top of the File Manager; typing a drive or folder name filters the view down to matching results as you type.
Select multiple drives to perform bulk actions such as:
Download
Archive (replaces deletion for safer handling)
Checking the box next to two or more drives reveals a bulk actions bar with Download and Archive options that apply to all the selected items at once.
Archiving Files
Instead of deleting files, use the Archive option.
Archived files are preserved and can be restored later.
This ensures important data is never accidentally lost.
The Archive action is available from each file or drive's options menu. Once archived, an item moves out of the main view into a separate Archived section, where a Restore option is available to bring it back at any time.
Improved Upload Experience
Files are automatically scanned for viruses.
Uploads include clear feedback, including progress indicators and any errors that may occur.
During an upload, each file shows a progress bar; if a scan flags a problem or an upload fails, an error message appears next to that specific file instead of the upload silently stalling.
Sharing Files
By default, newly created drives are private. To share drives:
Click the + icon below Shared With next to the Drive.
This "Shared With" area lists anyone the drive is currently shared with, and the + icon opens a search field where you can add people or teams by name.
Adjust permissions as needed.
Each person or team you add can be set to a specific permission level (such as view-only or edit access) from a dropdown next to their name.
Click Save.
A Save button at the bottom of the sharing panel applies your changes to the drive's permissions.