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Accounting Companies

Learn how to create, manage, and link Accounting Companies in Ingenious and ensure the correct company is selected for contracts and invoices.

Written by Carmela Flores

Overview

You can create Accounting Companies, link them to companies, and select the appropriate one when creating contracts or invoices, ensuring accurate financial tracking across transactions.

Prerequisites

Users must have the appropriate permission to create and edit accounting companies to manage them.

Process

  1. Set Up your Accounting Companies

    1. Navigate to the Accounting Companies module under Contacts.

    2. Click + Add Accounting Company.

    3. Fill in the fields:

      • Company Name

      • Custom ID (Optional)

      • Tax ID (Optional)

      • Country (Optional)

      • Street Address (Optional)

      • Company (Optional)

      • Description (Optional)

    4. Click Save. A green banner confirms that the Accounting company is created successfully​.

  2. Connect an accounting Company with a Company Contact

    1. Navigate to the Companies Module and select the company you would like to connect to an accounting company.

    2. Navigate to the Accounting Companies tab and click + Add Accounting Company or + Edit.

    3. Search and select the accounting company(s) you would like to connect.

    4. Click Select. A green banner confirms that the changes to the Accounting Companies selection have been saved.

  3. Assign one of the Accounting Companies to a Contract or Non-Contracted Invoice

    1. If you select a Contact from a company that has multiple accounting companies connected to it, you will see an additional field in the contract called Accounting Company.

    2. Select the appropriate accounting company and continue creating your contract or non-contracted invoice.

Note: You can choose to require the Accounting Company field if a company your user selected has multiple assigned by enabling the following setting in Company Settings > Governance Settings:


​Require Accounting Company and Payment Term for Contract and Non-Contracted Invoice Execution and Require Accounting Company for Project Creation
​
​Important: Contracted and non-contracted invoices cannot be executed for that company until an accounting company is assigned if this setting is enabled.

By setting up and linking accounting companies correctly, users can ensure accurate financial assignments and seamless execution of contracts and invoices.

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